Senior Executive Assistant

Senior Executive Assistant

Toronto, Ontario, Canada  - Permanent

Job Description

Our client is on a mission to help everyone achieve financial freedom by reimagining what it means to manage your money. Their smart technology takes financial services that are often confusing, opaque and expensive and makes them transparent, simple and low-cost. They’re the largest FinTech in Canada, with over 3 million users and over $30 billion in assets - and they’re just getting started.

Our client makes a real impact with groundbreaking ideas and Canadian firsts. They’re looking for talented individuals who keep it simple and value collaboration and humility as they continue to create high-performing teams where people can be inspired to do their best work.

Our client seeks an experienced, adaptable and motivated Senior Executive Assistant to provide support to both the CTO and CPO.

In this role you’ll have the opportunity to:
- Manage complex day-to-day correspondence, calendars, travel arrangements, expenses, and scheduling for their CTO and CPO based on communicated priorities
- Manage event logistics for R&D related programming, including accommodations, travel, venues, IT support, and catering for up to 500 people
- Manage the company’s R&D calendar, planning logistics for key milestones and initiatives in advance
- Work collaboratively with cross-team EAs to help move the business forward
- Coordinate calendars and logistics for internal and external meetings (ex. team meetings, off-sites, kickoffs, yearly and quarterly planning, etc)
- Assist with organizing and maintaining information libraries and communication channels
- Effectively interface with employees across the company
- Be ready and willing to get involved in special initiatives and projects, such as even planning, drafting internal communications, team and individual recognition, etc.
- Free up capacity for CTO and CPO as needed and be a support for the R&D leadership team

Must Have Skills:

- Previous experience in executive administration, ideally in a fast-paced and innovative environment
- Skillful execution of administrative activities, with high attention to detail, organization and process
- Ability to prioritize and manage time effectively
- Strong collaboration and relationship management skills; ability to build a personal network throughout the company and with external partners as needed
- Strong oral and written communication; ability to communicate clearly and effective with senior leaders and external partners
- Agility and flexibility in response to changing priorities and needs; with proactive follow-through
- Ability to handle confidential information with the utmost discretion
- Experience with tools such as Slack, Glean, Google Meet, Google Calendar, Excel, PowerPoint, Google Docs and/or Notion is an asset, though not a hard requirement

Special Perks:

Why work with our client?
- Competitive salary with top-tier health benefits and life insurance
- Comprehensive retirement savings matching plan
- 20 vacation days per year and unlimited sick days and mental health days
- Up to $1500 per year toward wellness and professional development budgets respectively
- Wide variety of peer and company-led employee resource groups
- Company-wide wellness days scheduled throughout the year


Starting: ASAP

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