Executive Assistant

Executive Assistant

Remote/Telecommute JobREMOTE / Toronto, Ontario, Canada  - Permanent
This job allows you to work remotely 


Job Description

What you’ll do (responsibilities)

Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements
Handle email correspondence and phone calls, prioritizing and responding as appropriate
Prepare documents, presentations, and reports for meetings and events
Coordinate logistics for business meetings, conferences, and company events
Assist with expense reporting and basic bookkeeping tasks
Manage office supplies and maintain an organized workspace
Perform personal errands to support the CEO's productivity, such as:
Mailing packages and documents
Shopping for business or personal items
Arranging and delivering meals
Running miscellaneous errands in the Toronto area
Act as a liaison between the CEO and other team members, clients, and partners
Maintain strict confidentiality regarding all business and personal matters


Must Have Skills:

The ideal candidate for this role should possess:

Bachelor's degree in Business Administration or related field preferred
2+ years of experience as an executive assistant or in a similar role
Exceptional organizational and time management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite and Google Workspace
Familiarity with project management and productivity tools
Ability to multitask and prioritize in a fast-paced startup environment
Discretion and professionalism in handling confidential information
Valid driver's license and access to a vehicle for running errands
Flexibility to occasionally work outside normal business hours
Knowledge of the Toronto area and local services
Experience in travel and expense management
Experience in event planning and coordination


Nice to Have Skills:

Previous work experience at a fast-paced high-growth VC backed startup in a similar role.


Special Perks:

Competitive salary and equity
Private health coverage
RRSP contribution
Unlimited paid vacation
Fully-distributed culture that’s async first
Hardware setup
Stipends for phone, internet, and office meals


Details:

Starting: ASAP



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