Executive Assistant
Executive Assistant
REMOTE /
Seatle, Washington, USA
- Permanent
This job allows you to work remotely
Job Description
We are seeking a highly organized and proactive Executive Assistant to support our CEO. In this dynamic, fast-paced role, you will manage executive-level tasks, facilitate communication, and handle critical administrative responsibilities. Your contributions will play a vital role in ensuring the CEO’s efficiency and organizational success.
Responsibilities:
● Provide high-level confidential administrative support to the CEO first and foremost, and the Senior Leadership team as required.
● Screen, organize, and prioritize the executive’s email inbox, flagging critical communications and ensuring timely follow-up.
● Arrange & coordinate meetings/events (Board retreats, management dinners, etc.)
● Screen CEO's emails, archive and professionally compose replies/correspondence on behalf of the CEO when required.
● Prepares agendas, attends meetings, schedules and takes minutes at internal and external meetings as requested
● Develops and cultivates collaborative relationships with peers, employees, the Board of Directors, the Executive Leadership Team and external partners
● Plan, coordinate, and execute small-scale projects and events, ensuring all logistical and operational elements are handled effectively.
● Interacting with high profile Executives from other institutions globally.
● Evaluate incoming requests and determine priority levels based on strategic importance.
● Liaise with internal staff at all levels on behalf of the CEO when required.
● Personal tasks as required.
Must Have Skills:
Required Experience:
● 7+ years of executive level support, preferably CEO/C-Suite levels.
● Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
● Ability to work in a growing fast-paced entrepreneurial environment.
● Strong interpersonal skills and the ability to build relationships with stakeholders including staff, board members and external partners.
● Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients.
● Superior customer service and interpersonal skills.
● Proactive approaches to problem-solving and decision-making capability.
● Ability to manage multiple tasks independently, maintain confidentiality, and adapt to dynamic needs.